Clinical Supervision Documentation

Clinical supervision is a required component of training for every mental health professional, yet supervision documentation is one of the least standardized areas of clinical practice. Supervisors need to document what was discussed, what clinical guidance was provided, and how supervisees are developing — both to meet licensing board requirements and to protect themselves and their supervisees in the event of a complaint or adverse event.

What You'll Find Here

This section provides templates for the full scope of supervision documentation:

• Supervision session notes — templates for documenting clinical discussions, case review, skill development, and administrative concerns
• Supervision contracts — agreements that define the supervisory relationship, including expectations, meeting schedule, evaluation criteria, emergency procedures, and scope of the supervisor's responsibility
• Supervisee evaluations — competency-based evaluation forms for tracking clinical development across domains (assessment, treatment, ethics, diversity, professional behavior)
• Hour tracking — logs for tracking supervision hours toward licensure, categorized by individual vs. group supervision, direct vs. indirect hours
• Supervisor disclosure statements — required in many states, documenting the supervisor's credentials, approach, and the supervisee's recourse for grievances

Each template is designed to meet the documentation requirements of most state licensing boards, though you should always verify your specific state's requirements through your licensing board or ASPPB.

Who Needs This

Both supervisors and pre-licensed clinicians benefit from clear supervision documentation. Supervisors need it for liability protection and to demonstrate competent oversight. Supervisees need it to track hours accurately, document their training, and have evidence of supervision in case of a board inquiry. Ambiguous or missing supervision records are one of the most common findings in licensing board complaints.